Who we support

Every project, classed as ‘building work’ within the UK that requires notification to Building Control, must comply with Building Safety Act 2022, with named duty holders with specified responsibilities.

ICA support all duty holders to help them ensure that they meet their legal obligations, including building works classified as Higher Risk Buildings (HRB) which require additional measures, including the creation of a mandatory golden thread of information.

ICA services are centred around providing support for the following client groups:

The Client (commercial or domestic)The person/party commissioning the work

Principal Designer [PD] (and designers)Coordinates Design Work (PAS 8671)

Principal Contractor [PC] (and supply chain)Supervises Construction (PAS 8672)

Principal Contractor [PC]where they are also taking onboard the Principal Designer [PD] duty holder role

Supply ChainDuty holders under Building Regulations that plans, manages and monitors their building (and design if applicable) work to ensure compliance with Building Regulations

Accountable Person (for Higher Risk Buildings [HRB])The Building Owner

The Building Safety Act 2022 introduces a broader enforceable framework emphasising accountability, professional competence, and ongoing building safety management, particularly for higher risk buildings.

Sectors

Sectors we work across

ICA work across all sectors within the Construction industry, as the responsibilities for all works that are registered under Building Regulations need to comply with the Building Safety Act.

There is a common misconception that it simply relates to taller, residential schemes which is completely incorrect.

The legislation applies to every single project, where Clients, Contractors, Designers and supply chain hold legal responsibilities for organisational and workforce competency, along with compliance with quality management and Building Regulations.

This is why ICA support all of these client groups, across all market sectors, to raise awareness and support them meet their legal duties.

Those schemes classified as higher-risk buildings require a more detailed approach towards evidencing compliance, which ICA will help support through the development of better quality control and works inspection, with improved record management.

Duty Holder Responsibility

Liability

Our aim is to ensure that we provide the framework to satisfy both organisational and personal responsibilities, to mitigate potential liability, particularly for identified duty holders. It is important that the specific duties are fully understood and more importantly, formally satisfied for each project. Duty holders must feel confident ahead of signing legal compliance declarations for their own peace of mind, with such substantial corporate and personal penalties available, should enforcement be required.

GOV.UK Guidance Building control bodies: contraventions and criminal offences

The Client (commercial or domestic)

The person/party commissioning the work

For all Projects, a Client must undertake the following responsibilities:

Make suitable arrangements for planning, managing and monitoring a project, including the allocation of sufficient time and resource, to deliver compliance with building regulations.
Where there are several firms working on different aspects of the project, the client will need to appoint in writing, a Principal Designer to be in control of design work and a Principal Contractor to be in control of the building work. (Until appointment, these responsibilities remain with the client.)
Provide building information to every designer and contractor on the project and have arrangements to ensure information is provided to designers and contractors to make them aware that the project includes any existing or proposed higher-risk building work.
Cooperate and share information with other relevant Duty holders.
Check that appointees have the required insurances and that the employees who would actually be undertaking the work have the competence to do so.
Allow sufficient time and resources for all stages of the work, i.e., for the design, planning and actual construction and or demolition. Ensure that the construction work can be carried out, so far as reasonably practicable.

Additionally, for Higher Risk Building (HRB) works, a client must:

Make all parties aware of the nature of the HRB work.
For the appointment of a principal designer and principal contractor keep a record in writing on the steps they took to check their competence to do those roles.
Complete and record organisational and individual competency checks for duty holder personnel working on the project and highlight any sanctions brought against the party under the building regulations.
Develop to the Gateway process for Building Control approval.
Facilitate the collation of a digital Golden Thread of project information, to be retained for a minimum of 10 years post completion.
Sign a compliance declaration at each Gateway stage and completion.

Specific High-Risk Building (HRB) Duties: For HRBs, clients must ensure all necessary applications for building control approval are submitted to the Building Safety Regulator (BSR) and that a compliance strategy is maintained.

Domestic Clients: While the core duties often fall to the contractor or principal contractor for domestic projects, domestic clients still must appoint designers and contractors, ensuring they are competent, and provide relevant information. Failure to meet these duties can lead to building control approval rejection, costly delays, and potential legal action.

Support services that ICA provide to assist our clients
Organisational BSA Gap Analysis – Gap analysis and Action Plan	Review of relevant and relatable policies and procedures to identify potential shortfalls, along with a detailed Action Plan for rectification.
Bid support	Review of PQQ/ITT/ER’s wording requirements to support funding applications or site bids.
Building Safety Policy	Guidance to help the creation of the above policy in line with existing policies.
Developing BSA Management Systems from current procedures	Detailed review of all relevant existing policy and procedures, with guidance to update to meet BSA2022 obligations.
BSA2022 HRB Gateway 2 and 3 support	Guidance to assist preparedness ahead of completion of gateway compliance declarations.
Review of Principal Designer & Principal Contractor Appointments	Formal review to ensure that they meet obligations under BSA2022.
Design Management Plan	Review of PD project specific DMP to satisfy client that the design will be appropriately planned, managed and monitored in accordance with guidance set up in BSA2022.
Construction Management Plan	Review of PC project specific CMP to satisfy client that works will be appropriately planned, managed and monitored in accordance with guidance set up in BSA2022.
Contractual Support	Review of proposed JCT D&B 24 amendments (subject to approval by your legal representatives), along with proposed update clauses for specialist supply chain appointments and pre-start meetings etc.
Competency Assessment	Review of current competence assessment process and development into a complete toolkit to satisfy BSA2022 requirements for assessment of staff, designers and principal contractor and supply chain.
Independent validation of duty holder competency assessment reviews	Independently review completed assessments to ensure that they will stand up to scrutiny if needed.
Design Responsibility Matrix	Review of DRM to ensure that it is clear which party is responsible for each design element (CDP supply chain / PD consultant / architect / structural engineer / MEP etc.) to prevent scope gaps.
Duty holder oversight – Monthly project audits of live schemes	Physical site inspection BS audits and reporting by experienced ICA Assessors.
Quality Control and compliance inspections / COW inspections	Physical site inspection quality audits and reporting by experienced ICA Assessors, also capable of delivering an enhanced COW service.
Mandatory Occurrence Reporting	Review current process and provide guidance to update if required.
Reg 38 Support	Review of PC process for mandatory capture of as-built details, including fire strategy, systems, and maintenance requirements, to ensure safe building operation.
Full Building Safety Act project oversight (HRBs)	Guidance and support of enhanced process required in connection with higher-risk buildings.
Golden thread validation inspections	Specific project inspections to capture digital evidence that the golden thread of information is being captured and collated by the PC.
Golden thread management	Audit and validation of the golden thread of information ahead of signing of Compliance Declarations.
Pre-declaration Audit	Review of information and summary ahead of completion of compliance declaration.
Training & Development	BSA awareness training. New process/procedures workshops/CDP to also help inform PDP and ongoing training plan.
BS 99001:2022 Quality Management System (QMS) support	On completion of updating systems, ICA can assist in updating existing policies. This should allow application for accreditation against BS99001 – the QMS specifically for construction.
General BSA2022 Support	As specialists, we are available to answer ad hoc questions in relation to specific queries relating to BSA2022 and supplementary information.
Our approach is collaborative, with the intention of enhancing existing process, rather than creating an overburdening new system. We will assist in developing new corporate templates, policies and procedures as needed.

Principal Designer [PD] (and designers)

Coordinates Design Work (PAS 8671)

CDM Principal Designer

The appointments must be made as soon as is practicable, and in any event, before the construction phase begins.

A principal designer (CDM) is a designer who is an organisation or individual (on smaller projects) appointed by the client to take control of the pre-construction phase of any project involving more than one contractor.

Principal designers have an important role in influencing how risks to health and safety are managed throughout a project. Design decisions made during the pre-construction phase have a significant influence in ensuring the project is delivered in a way that secures the health and safety of everyone affected by the work.

BRegs Principal Designer

The principal designer appointment under this regulation must be made in relation to a project that includes Higher Risk Building work for which an application for building control approval must be submitted to the regulator, before that application is submitted. In relation to any other project, before the construction phase begins.

Principal designer and principal contractor – Regulation 11D

(1) Where there is more than one contractor, or it is reasonably foreseeable that more than one contractor will be working on a project, the client must appoint in writing:

(a) a designer with control over the design work as the principal designer for the purposes of these Regulations, and
(b) a contractor with control over the building work as the principal contractor for the purposes of these Regulations.

(2) A client is treated as complying with the requirement in paragraph (1) if, instead of appointing a person for the purposes of these Regulations, they certify, in writing, that the person who is the CDM principal designer, or, as the case may be, the CDM principal contractor, is treated as appointed as the principal designer or, as the case may be, the principal contractor, for the purposes of these Regulations.

(3) The appointments under this regulation must be made:

(a) in relation to a project which includes higher-risk building work for which an application for building control approval must be submitted to the regulator, before that application is submitted;
(b) in relation to any other project, before the construction phase begins.

(4) Where the appointment of a principal designer or the principal contractor ends before the end of the project, as soon as reasonably practicable the client must appoint a new principal designer or new principal contractor, as the case may be, under this regulation.

(5) Where the client fails to appoint a principal designer (or a replacement principal designer) or, as the case may be, a principal contractor (or a replacement principal contractor), the client must fulfil the duties of the principal designer or the principal contractor, as the case may be, under these Regulations until they appoint another person to that role.

(6) Where there is only one contractor working on a project that contractor is to be treated as appointed as the principal contractor and must fulfil the duties of the principal contractor set out in these Regulations.

(7) Where paragraph (6) applies and:

(a) there is only one designer, or it is reasonably foreseeable that there will be only one designer working on a project, that designer must fulfil the duties of the principal designer set out in these Regulations; or
(b) there is more than one designer or it is reasonably foreseeable that there will be more than one designer working on a project at any time:
- (i) the designers must agree in writing which designer is to fulfil the duties of the principal designer set out in these Regulations (“the lead designer”);
- (ii) the lead designer must give a copy of the agreement to the client.

(8) In relation to higher-risk building work, on appointing a principal designer, for each appointment the client must keep a record, in writing, of the steps it took under paragraph (2) to (4) of regulation 11E (considerations before a person carries out work).

(9) In relation to higher-risk building work, on appointing a principal contractor, for each appointment the client must keep a record, in writing, of the steps it took under paragraphs (2), (3) and (5) of regulation 11E (considerations before a person carries out work).

(10) In relation to higher-risk building work, on appointing any other person, the person making the appointment must give to the client (and the client must keep) a record, in writing, of the steps the person making the appointment took under regulation 11E(2) (considerations before a person carries out work).

Considerations before a person carries out work – Regulation 11E

(1) This regulation applies where a person (P) is proposing to use any person (A) to carry out any building work or design work.

(2) Before permitting A to carry out any work:

(a) P must take all reasonable steps to satisfy themselves that A:
- (i) fulfils the requirements in regulation 11F(1) and (2) (competence: general requirement), or
- (ii) is an individual who is in training to fulfil the requirements in regulation 11F(1) and (2) and arrangements have been put in place to supervise A, and
(b) where the work relates to a higher-risk building, P must:
- (i) ask A whether a serious sanction has occurred, in relation to them, within the 5 years ending on the date of the appointment; and
- (ii) consider any information available to P relating to any misconduct of A (including any serious sanction).

(3) Before permitting A to undertake any work, P must additionally take all reasonable steps to satisfy themselves that A is able to fulfil the duties of regulation 11J (general duty to plan, manage and monitor).

(4) Where A is to be appointed as the principal designer, the client must take all reasonable steps to satisfy themselves that A fulfils the requirements in regulations 11F(1) and (2) (competence: general requirement) and 11G(1) (competence: principal designer) in relation to the design work.

(5) Where A is to be appointed as the principal contractor, the client must take all reasonable steps to satisfy themselves that A fulfils the requirements in regulations 11F(1) and (2) (competence: general requirement) and 11H(1) (competence: principal contractor) in relation to the building work.

(6) Any request to undertake any building work or any design work must not be accepted by A if A does not satisfy the requirements in regulation 11F(1) and (2) (competence: general requirement) at the time of the appointment (except where those requirements do not apply to A by virtue of regulation 11F(3)).

(7) A must not act:

(a) as the principal designer in relation to any design work if A does not satisfy the requirements in regulations 11F(1) and (2) (competence: general requirement) and 11G(1) (competence: principal designer) at the time of the appointment as the principal designer;
(b) as the principal contractor in relation to any building work if A does not satisfy the requirements in regulations 11F(1) and (2) (competence: general requirement) and 11H(1) (competence: principal contractor) at the time of the appointment as the principal contractor.

(8) In this regulation “serious sanction” means:

(a) the issue to A of a compliance notice which referred to contravention or likely contravention of a requirement of Part A (structure) or Part B (fire safety) of Schedule 1;
(b) the issue to A of a stop notice;
(c) the conviction of A for any offence under:
- (i) the Act;
- (ii) the Health and Safety at Work etc. Act 1974;
- (iii) the Building Safety Act 2022;
- (iv) the Regulatory Reform (Fire Safety) Order 2005;
(d) a report published by an inquiry under the Inquiries Act 2005 finds that A’s action or inaction resulted in one or more deaths or was likely to do so.

Support services that ICA provide to assist our designer consultant clients
Organisational BSA Gap Analysis – Gap analysis and Action Plan	Review of relevant and relatable policies and procedures to identify potential shortfalls, along with a detailed Action Plan for rectification.
Bid support	Review of PQQ/ITT/ER’s wording requirements to support bids.
Building Safety Policy	Guidance to help the creation of the above policy in line with existing policies.
Developing BSA Management Systems from current procedures	Detailed review of all relevant existing policy and procedures, with guidance to update to meet BSA2022 obligations.
BSA2022 HRB Gateway 2 and 3 support	Guidance to assist preparedness ahead of completion of gateway compliance declarations.
Review of Principal Designer Appointments	Formal review to ensure that your appointment meets the criteria under BSA2022.
Design Management Plan	Review of PD project specific DMP to satisfy client that the design will be appropriately planned, managed and monitored in accordance with guidance set up in BSA2022.
Contractual Support	Review of proposed JCT D&B 24 amendments (subject to approval by your legal representatives), along with proposed update clauses for specialist sub-consultant appointments.
Competency Assessment	Review of current competence assessment process and development into a complete toolkit to satisfy BSA2022 requirements for assessment of staff and sub-consultant designers.
Independent validation of duty holder competency assessment reviews	Independently review completed assessments to ensure that they will stand up to scrutiny if needed.
Design Responsibility Matrix	Review of DRM to ensure that it is clear which party is responsible for each design element (CDP supply chain / PD consultant / architect / structural engineer / MEP etc.) to prevent scope gaps.
Duty holder oversight – Monthly project audits of live schemes	Physical site inspection BS audits and reporting by experienced ICA Assessors.
Quality Control and compliance inspections / COW inspections	Physical site inspection quality audits and reporting by experienced ICA Assessors, also capable of delivering an enhanced COW service.
Mandatory Occurrence Reporting	Review current process and provide guidance to update if required.
Reg 38 Support	Review of PC process for mandatory capture of as-built details, including fire strategy, systems, and maintenance requirements, to ensure safe building operation and how this feeds into PD design development.
Full Building Safety Act project oversight (HRBs)	Guidance and support of enhanced process required in connection with higher-risk buildings.
Golden thread validation inspections	Specific project inspections to capture digital evidence that the golden thread of information is being captured and collated by the PC and cross-reference against design information and specifications.
Golden thread management	Audit and validation of the golden thread of information ahead of signing of Compliance Declarations.
Pre-declaration Audit	Review of information and summary ahead of completion of compliance declaration.
Training & Development	BSA awareness training. New process/procedures workshops/CDP to also help inform PDP and ongoing training plan.
BS 99001:2022 Quality Management System (QMS) support	On completion of updating systems, ICA can assist in updating existing policies. This should allow application for accreditation against BS99001 – the QMS specifically for construction.
General BSA2022 Support	As specialists, we are available to answer ad hoc questions in relation to specific queries relating to BSA2022 and supplementary information.
Our approach is collaborative, with the intention of enhancing existing process, rather than creating an overburdening new system. We will assist in developing new corporate templates, policies and procedures as needed.

Principal Contractor [PC] (and supply chain)

Supervises Construction (PAS 8672)

See also Principal Designer responsibilities where contractors are also taking on a dual duty holder to sign compliance declarations as PD and PC.

Regulation 11H – Competence: principal contractor

(1) A principal contractor must have:

(a) where the person is an individual, the skills, knowledge, experience and behaviours necessary,
(b) where the person is not an individual, the organisational capability,

to fulfil the duties of a principal contractor under these Regulations in relation to the building work included in the project.

(2) Where the principal contractor (C) is not an individual, C must designate an individual under C’s control who has the task of managing its functions as the principal contractor.

(3) Before making the designation under paragraph (2), C must take all reasonable steps to satisfy themself that the individual to be designated has the skills, knowledge, experience and behaviours necessary to manage the function of principal contractor on behalf of C in such a way as to ensure C fulfils the duties of the principal contractor under these Regulations in relation to the building work included in the project.

Principal Contractor – General duties of a Contractor – Regulation 11J

(1) Any person carrying out any building work must ensure the work carried out by them (and by any workers under their control) is planned, managed and monitored so as to be in compliance with all relevant requirements.

(2) Any person carrying out any design work must take all reasonable steps to ensure the design work carried out by them (and by any workers under their control) is planned, managed and monitored so that the design is such that if the building work to which the design relates were built in accordance with that design the building work would be in compliance with all relevant requirements.

(3) Any person carrying out any building work must cooperate with the client, designers and contractors (including the principal designer and principal contractor, if any) to the extent necessary to ensure that the work is in compliance with all relevant requirements.

(4) Any person carrying out any design work must cooperate with the client, designers and contractors (including the principal designer and principal contractor, if any) to the extent necessary to ensure that the design is such that if the building work to which the design relates were built in accordance with that design the building work would be in compliance with all relevant requirements.

Principal Contractor – General duties of a Contractor – Regulation 11L – Additional duties of contractors

(1) A contractor must not start any building work unless satisfied that the client is aware of the duties owed by the client under all relevant requirements.

(2) A contractor must:

(a) ensure the building work they carry out is in compliance with all relevant requirements; and
(b) provide each worker under their control with appropriate supervision, instructions and information so as to ensure that the building work is in compliance with all relevant requirements.

(3) In relation to building work, a contractor must take all reasonable steps to provide sufficient information about the work to assist the client, other contractors and designers to comply with all relevant requirements.

(4) Where a contractor is carrying out only part of the building work which comprises a project, the contractor must consider other work which directly relates to that building work and report any concerns as to compliance with all relevant requirements to the principal contractor.

(5) If requested to do so, a contractor must provide advice to the principal contractor or the client on whether any work is higher-risk building work.

Regulation 11N – Additional duties of a principal contractor

(1) The principal contractor must:

(a) plan, manage and monitor the building work during the construction phase, and
(b) coordinate matters relating to the building work comprised in the project to ensure the building work is in compliance with all relevant requirements.

(2) The principal contractor must take all reasonable steps to ensure:

(a) contractors and any other person involved in relation to the building work cooperate with the client, the principal designer, the principal contractor and each other (including any successor in a role);
(b) the building work of all contractors is coordinated so that the work is in compliance with all relevant requirements; and
(c) contractors and any other person involved in relation to building work comply with the duties under these Regulations.

(3) The principal contractor must liaise with the principal designer and share with the principal designer any information relevant to:

(a) the planning, management and monitoring of the design work, and
(b) the coordination of building work and design work for the purpose of ensuring compliance with all relevant requirements.

(4) Where the principal designer provides comments to the principal contractor in relation to compliance with the relevant requirements the principal contractor must have regard to those comments.

(5) The principal contractor must:

(a) if requested, assist the client in providing information to other designers and contractors;
(b) when the principal contractor’s appointment ends, no later than 28 days after the end of the appointment, give to the client a document explaining the arrangements it put in place to fulfil the duties under paragraphs (1) to (3).

(6) Where a replacement principal contractor is appointed, it must review the arrangements the previous principal contractor put in place for fulfilling the duties under paragraphs (1) to (3) to ensure that the building work is in compliance with all relevant requirements.

Support services that ICA provide to assist our Contractor clients
Organisational BSA Gap Analysis – Gap analysis and Action Plan	Review of relevant and relatable policies and procedures to identify potential shortfalls, along with a detailed Action Plan for rectification.
Bid support	Review of PQQ/ITT/ER’s wording requirements.
Building Safety Policy	Guidance to help the creation of the above policy in line with existing policies.
Developing BSA Management Systems from current procedures	Detailed review of all relevant existing policy and procedures, with guidance to update to meet BSA2022 obligations.
Client Responsibilities Confirmation	Review of current template of formal notification process and update as required.
BSA2022 HRB Gateway 2 and 3 support	Guidance to assist preparedness ahead of completion of gateway compliance declarations.
Construction Management Plan	Review of current templates and where appropriate recommend areas for enhancement under BSA2022 to demonstrate how works are planned, managed and monitored.
Contractual Support	Review of proposed JCT D&B 24 amendments (subject to approval by your legal representatives), along with proposed update clauses for supply chain ITT and appointments and pre-start meetings etc.
Competency Assessment	Review of current competence assessment process and development into a complete toolkit to satisfy BSA2022 requirements for assessment of staff, designers and supply chain.
Design Responsibility Matrix	Review of DRM to ensure that it is clear which party is responsible for each design element (CDP supply chain / PD consultant / architect / structural engineer / MEP etc.) to prevent scope gaps.
Design Review Meetings / Workshops & Evidencing	Review and update of existing templates and update as required to ensure evidence capture.
Independent validation of duty holder competency assessment reviews	Independently review completed assessments to ensure that they will stand up to scrutiny if needed.
Duty holder oversight – Monthly project audits of live schemes	Physical site inspection BS audits and reporting by experienced ICA Assessors.
Project Inspection and Test Plans	Review of existing task checklists and development where needed along with guidance.
Quality Control and compliance inspections / COW inspections	Physical site inspection quality audits and reporting by experienced ICA Assessors, also capable of delivering an enhanced COW service.
Building Control Tracking	Review and development of procedure for managing Building Control inspection visits and NC close out.
Mandatory Occurrence Reporting	Review current process and provide guidance to update if required.
Reg 38 Support	Review of current process and where necessary, update to address mandatory capture of as-built details, including fire strategy, systems, and maintenance requirements, to ensure safe building operation.
Full Building Safety Act project oversight (HRBs)	Guidance and support of enhanced process required in connection with higher-risk buildings.
Golden thread validation inspections	Specific project inspections to capture digital evidence that the golden thread of information is being captured and collated by the PC.
Golden thread management	Audit and validation of the golden thread of information ahead of signing of Compliance Declarations.
Training & Development	BSA awareness training. New process/procedures workshops/CDP to also help inform PDP and ongoing training plan.
BS 99001:2022 Quality Management System (QMS) support	On completion of updating systems, ICA can assist in updating existing policies. This should allow application for accreditation against BS99001 – the QMS specifically for construction.
General BSA2022 Support	As specialists, we are available to answer ad hoc questions in relation to specific queries relating to BSA2022 and supplementary information.
Our approach is collaborative, with the intention of enhancing existing process, rather than creating an overburdening new system. We will assist in developing new corporate templates, policies and procedures as needed.

Supply Chain

Duty holders under Building Regulations that plans, manages and monitors their building (and design if applicable) work to ensure compliance with Building Regulations

Supply chain organisations and individuals working under a Principal Contractor or Principal Designer are themselves duty holders under the Building Regulations 2010 (as amended 2023). They must plan, manage and monitor their own building work (and design work where applicable) to ensure that what they deliver complies with all relevant requirements of the Building Regulations.

General duties – Regulation 11J

Any person carrying out building work must ensure the work carried out by them (and by any workers under their control) is planned, managed and monitored so as to be in compliance with all relevant requirements. Where they also undertake design work (for example, contractor design portion / CDP packages), they must take all reasonable steps to ensure the design work is planned, managed and monitored so that if built in accordance with that design, the building work would comply.

Cooperation & coordination

Supply chain contractors must cooperate with the client, designers and other contractors (including the Principal Designer and Principal Contractor) to the extent necessary to ensure compliance, and report any concerns about compliance of related work to the Principal Contractor.

Additional duties – Regulation 11L

Must not start any building work unless satisfied the client is aware of their duties under all relevant requirements.
Must provide each worker under their control with appropriate supervision, instructions and information to ensure compliance.
Must take all reasonable steps to provide sufficient information about their work to assist the client, other contractors and designers in complying.
Where carrying out only part of a project, must consider directly related work and report any compliance concerns to the Principal Contractor.
Must, on request, advise the Principal Contractor or client whether any work is higher-risk building work.

Competence – Regulation 11F

Supply chain duty holders must have the necessary skills, knowledge, experience and behaviours (or, where not an individual, the organisational capability) to carry out the work they are appointed to do, and must only undertake work within the limits of their competence.

Support services that ICA provide to assist our Supply Chain clients
Competence Management	Workforce skills & competency matrices Training & CPD trackers Supervisor competency records Competency assessment templates Trade-specific compliance declarations Competency Management Statements & Policy guidance
Quality Management Process (QMP)	Inspection & Test Plans (ITPs) QA inspection records Installation check sheets Product & system compliance trackers Non-conformance and escalation processes Evidence capture templates for golden thread records Quality Management Statements & Policy guidance
Building Regulations Compliance Support	Understanding relevant Approved Documents Understanding evidence expectations from Principal Contractors & Clients Guidance on installation records, testing & commissioning evidence Support with design responsibility and contractor design portions
Policy & Process	BSA Management Statements & Policy guidance ISO 99001 support
Our approach is collaborative, with the intention of enhancing existing process, rather than creating an overburdening new system. We will assist in developing new corporate templates, policies and procedures as needed.

Accountable Person (AP) / Principal Accountable Person (PAP) (for Higher Risk Buildings [HRB])

The Building Owner

New and Existing HRBs must be registered with the Building Safety Regulator.
An Accountable Person will also need to be identified.
All Existing and occupied HRB’s also need to be registered.
The registration system was open from April 2023.
Registration of all newly planned HRB’s with the Building Safety Regulator is Mandatory prior to Occupation.
Those owners and operators of HRBs that are not registered can be prosecuted and face criminal charges.

Duty holders are named parties who must formally sign compliance declarations, to certify that they have satisfied their responsibilities under Building Regulations Part 2a.

Additional support services that ICA provide to assist our Building Owner clients, who also take on the Accountable Person (AP) role should the project be classified as an HRB. These are in addition to client responsibilities but are specific to AP duty holders.
Under the Building Safety Act 2022, the Accountable Person (AP) is the duty-holder responsible for assessing and managing fire and structural safety risks in occupied high-rise residential buildings (at least 18m or 7 storeys). They must maintain the “golden thread” of information, report safety occurrences to the Building Safety Regulator (BSR), and implement a resident engagement strategy.
PDBR BSA Gap Analysis – Gap analysis and Action Plan	Review of relevant and relatable policies and procedures to identify potential shortfalls, along with updating to enhance PC responsibilities. Production of a detailed Action Plan for rectification.
Building Safety Policy / Resident Engagement Policy	Review existing policies and provide guidance to update as necessary.
Resident Engagement Strategy	Assist in implementing a strategy to encourage residents to participate in building safety decisions.
Risk Assessment	Review and development process to identify and evaluate building safety risks (fire and structural).
Risk Management	Project-specific plan to take all reasonable steps to prevent incidents and minimise the impact of any safety incidents.
Golden Thread of Information	Review and update format and structure of digital records of the building and how relevant information is transmitted to residents and the Building Safety Regulator (BSR).
Mandatory Occurrence Reporting	Review communication process and how any MOR are reported to BSR.
Change Control	Consider how any changes impact the above and ensure that they have complied with notification protocols.
Building Safety Case	Retain, update, and provide information about the building for the building’s safety case. To be passed on to any new AP.
Change in AP/PAP	Review and provision of template to notify BSR if there is a change in AP/PAP.
PD pre-declaration checklist	Templates for design consultants to complete to support PC in signing PDBR declaration.
Principal Accountable Person (PAP): If a building has more than one AP, under BSA2022 the duty holder AP responsible for the structure and exterior is the Principal Accountable Person. The PAP has the added responsibility of registering the building with the BSR and applying for a Building Assessment Certificate. The AP/PAP role cannot be delegated; the legal liability remains with them, and failure to comply with these duties can lead to criminal penalties.

Where a Principal Contractor also takes on the Principal Designer [PD] duty holder role under the Building Regulations, they must satisfy both sets of legal responsibilities. The Principal Contractor and BRPD roles are separate but coordinated within the same organisation, and require the additional services listed below in addition to the standard Principal Contractor support.

Additional support services that ICA provide to assist our Contractor clients, who also take on the Principal Designer BR role
PDBR BSA Gap Analysis – Gap analysis and Action Plan	Review of relevant and relatable policies and procedures to identify potential shortfalls, along with updating to enhance PC responsibilities. Production of a detailed Action Plan for rectification.
Building Safety Policy	Develop flowchart showing that Principal Contractor and BRPD roles are separate but coordinated, including PD consultant interfaces.
Design Responsibility Matrix	Review and development support of DRM to include additional role.
Design Management Plan	Project-specific plan explaining how design is planned, managed and monitored, including design risks, Building Regulations compliance, PD RIBA tracker and reporting by PD consultant.
Change Control	Update change control process to modify responsibilities as PC undertaking PDBR role.
Mandatory Occurrence Reporting	Update to reflect increased responsibilities.
PD pre-declaration checklist	Templates for design consultants to complete to support PC in signing PDBR declaration.

Competence

All duty holders are required to demonstrate that organisationally and individually, they have the commensurate competence to deliver the building work/project ahead of their appointment.

“The necessary skills, knowledge, experience and behaviour to carry out the design and building work they are engaged to do. They are also required to only undertake work within the limits of their competence.”